INTRODUCTION
The content management system provides the easy and user
friendly content for the editing of web page and other operations. The Content
management system one of a type of Enterprise version 2. This provides support
and easy access to the editor who has less knowledge of web technology. It is
used in different sectors like business, commerce, online shopping and many
other applications. The main advantage of content management system is that it
doesn’t require advance knowledge of web and provide environment to do
different operations on the contents.
The organization requires content management system for the
intranet network. The new concept is going to be implemented into the
organization replacing old system of web technology. The existing system of
organization has good CSS-based web that consists of all the department. The
purposed system that the organization need the engineers to implement is the
modern content management system. This report analysis all the possible
services that can be implemented on this sector of the organization providing
the maximum benefit to both the organization and the customers.
One of the effective web concept is content management
system that can be used in the intranet network of the organization. This
technique of web can be used and maintained by the organization with all
effective and necessary requirements.
1.1 Overview
The report on the content management system covers all the
systems on this latest web contents technique that are being used. This report
includes the overview of all the system that could be implemented in the
organization. The interface that is being used is central. The operation that
the content management is that it provides the option to delete, edit and
upload other contents on the network. The features of content management system
is that it can be done offline as well. The older version required internet and
the server was located to a separate place.
1.2 Requirement
Analysis
1.2.1 Problem Definition
To analyze the organization’s existing system and replace it
with the latest version of content management system.
1.3 WEIGHTED SCORING
MODEL OF SYSTEMS
The weighted scoring model is one of the way to determine
that changes are required for the betterment of the organization. This scoring
model is given to the employee and the rating is being fix for the prior
implementation of the changes which are to be made. The field that are over
rated need to be implemented with good investigation. It is the indication that
which field of the organization isn’t functional and requires to be modified.
The team decides to take the feedback from the employee and get is on the
ratting card that is being in the table below. The table contains of evaluation
criteria that is the part of organization web.
TABLE:
Evaluation
Criteria
|
Ratting
|
Description of the criteria
|
Weightage in percent
|
Share
Point
|
Open source
|
Proprietary Software
|
|
1
|
Hardware Requirements
|
10
|
New systems
|
35
|
7
|
6
|
5.6
|
2
|
Software and license Requirements
|
3
|
License of software.
|
30
|
8
|
7
|
3.2
|
3
|
Design of the system
Requirements
|
5.3
|
Modification on existing design
|
20
|
3
|
8
|
9.8
|
4
|
Charges regarding Maintenance
|
4.9
|
To replay the damaged ones and old systems.
|
5
|
7
|
5
|
1.6
|
5
|
Architecture of new design
|
8
|
Hiring new crew for the deployment
|
10
|
8.5
|
7
|
2.2
|
Total value and percent
|
100
|
23.5
|
33
|
22.4
|
Table 1 - Scoring model (weighted)
1.4 SYSTEMS
FOR CONSIDERATION
CONTENT MANAGEMENT SYSTEM
The content management system is being used widely. The CMS
are being used to manage and facilitate other contents and creation. There are
different type of content management system that provides the organization
flexibility of providing and editing content on the page. They are as given
below:
·
Open source
·
Software as a Service(SaaS)
·
Proprietary Software
1.4.1 OPEN
SOURCE:
This open source are found over internet and can be edited
and managed. The open source gives wide range of option. The open source are
being maintained by the developers all over all world for free. These source
are available on the internet for everyone and with variety of options. These
software can be hosted by anyone. These software are hosted by the user and the
servers. The hosting is not found to be free but the software are free. There
are many open source platforms. They are as given below:
·
Word-press
·
Joomla
·
Drupal and
·
DotNetNuke
These are one of the most used open source software for the
web content. The software that provide various options and facilities are being
given. The word press is found to be one of the most used open source web
content management system. There are different issues with the open source and
they are as given below:
·
The website that are being built on the open
source are not free but found to be much
cheaper than other services
·
Other support are not found like in other
systems.
·
The design cannot be moved to other CMS.
·
It might bring insecurity.
Few of the example of open source content management system
are as given below:
Word press
This was started decade ago with the idea of making the
content management system available for everyone without any restriction. This
gives millions site in today’s word to present itself in the world. It is found
as open source project all over the world and are used for the websites
providing freedoms in different sectors. The content management system is used
for the blogging system and other plugin and widgets as well as themes. This
provides on limitation and restriction and can be edited to any extent by own.
Joomla
This is content management which is also found online for
free and gives the build function for the web designing and for other powerful
applications. It is found to be most easy to use and provide variety of options
on creating the site. The Joomla is used
for making different websites like corporate websites, corporate intranets and
other online reservations. This framework provide easy to build functions for
inventory systems, complex directories regarding business and other application
bridges.
1.4.2 Proprietary
Systems
These proprietary system are available in different variety
that are being provided by the software developers. The content management
system are being created by these organization. This has been taken over by the
open source solutions that has advanced the Content management systems. There
are many issues in this system that include the organization. The organization
are responsible for the development of these systems targeting the particular
users. All responsibility about the website is taken by the organization that
develop the system. These systems need to be updated with time and it is done
only by that particular organization. These organization has trade mark over
the product. These production are good for the organization only if these
following are present:
·
The presentation on the online is more important
and has to focus the specific business.
·
The functionality of the organization require
more of the presentation and the other fields
·
The design of the system is more focused rather
than other fields
·
The design of the content management is more
important rather than the development of the software and its maintenance by
own.
·
All the responsibly is carried out by the
software developing organization.
The key issues are being given and considered while choosing
this system of content management system. These key issues are as given below:
·
The company that develop these software might
vanish with time but it is required by use that the system works properly with
good function.
·
The ownership of the product should be handed
over to the organization.
·
These content management system become old with
latest technology and all required to be updated and made up to data with the
time.
1.5 Share
point
The share point is one of the most used content management
system by the organization. It provides number of facility for the users and
gives a wide range of options. This is used to build intranet and used for
building workflow on the organization that include documents and other management
systems. The share point products are being used for different other purposes
including web content management system. The products that are being used as
the share point are as given below:
Figure 1 - SharePoint
1.5.1 SharePoint
Online
This is cloud based hosted service by Microsoft itself
giving a wide range of business help for the organization. The different size
of business is being facilitated by this online SharePoint service. This is
like a subscription package provided for the organization for the standalone
online service. The SharePoint are used by the organization for sharing
documents with the colleagues, partners and customers.
1.5.2 SharePoint
Foundation
This is SharePoint foundation that are found to be free for
the organizations. Many different sites are found to be created by this
SharePoint foundation.
1.5.3 SharePoint
Server
The organizations are provided with the Microsoft servers
that has many facilities including SharePoint Foundation. There are many more
services provided by this server for the organization. They are business
intelligence, enterprise search and other Newsfeed.
Literature Review:
The organization are provided with different options for the
development of its site and intranet based applications. This can be done using
number of content management services and framework. There are different types
of content management with number of advantages and disadvantages. There are
different type techniques that are being discussed on this report
Literature survey
The different authors that share the technique are being
well studied and discussed. There are different types of content management
system that are being provided by different sources with number of facilities.
The SharePoint provide different type of features. These features are as given
below:
·
Cloud
·
Intranet and web content management
The solutions that are open source like word press are being
used by number of organization with different sizes. They use number of
languages and provide different templates. These templates are being used for
the development of the systems. The content management system are being
featured like being Scalable and other external supports. These content
management systems are made easy to use for the developers as the users
providing external supports and other issues.
ANALYSIS
The analysis of the system that is being chosen by the
organization is done. There are different type of users and they require
different things from the organization. The investment of the organization for
this new system is being done on the basis of cost benefit analysis. The
organization needs to be well organized by the content management system. Let
us view the cost and benefits from the system that can be used for the
organization. They are as given below:
3.1 Cost
and benefits
The cost and benefits of the system are being implemented
for the particular system that is being chose by the organization. The
organization choses the SharePoint for the development and deployment of the
system. The cost that is being invested by the organization is 50,000 $ as
whole and does expect for the benefits. The total cost of the investment is
being taken into account and the ownership as well.
Cost invested for the SharePoint
SYSTEM
|
COST
|
|
1
|
Deployment of the new
technologies including systems and hardware
|
21,000 $
|
2
|
SharePoint server center
|
10,500 $
|
3
|
New hardware for admins
|
9,000 $
|
4
|
Workstations
|
5,400 $
|
Total
|
45,900 $
|
|
Table 2 - Cost Analysis for the SharePoint
Benefits
The benefit analysis is being carried out and is expected by
the organization that will be bring proper balance with cost. The table below
give the benefits of the cost that are being invested on the SharePoint content
management system.
DESCRIPTION
|
BENEFIT FROM THE SYSTEM
|
|
1
|
Benefit in performance of
employee with the new systems
|
32,000 $
|
2
|
Benefit from the design and
increase in customers
|
24,200 $
|
3
|
Productivity of the system
and the design
|
14,000 $
|
4
|
Service and the increase in
use of products
|
4,400 $
|
Total
|
74600 $
|
|
The project are being implemented for the SharePoint. The
implementation requires number of methods and procedures that are being
followed by the organization. They are as given below:
4.1 Sponsorships
It is necessary for the organization to get the sponsorship
for the benefits of using the service. This makes good and cost benefits
analysis for the implementation of the SharePoint in the organization. The
benefits of the SharePoint use isn’t well understood without the Sponsorship of
the products. This gives great benefits to the organization.
4.2 Goal
The implementation is found to be easy if the goal of the
organization is well understood. Hence the goal is being kept in first priority
on development of the system and implementation of SharePoint. The goal and
vision of the SharePoint for the organization is being well created and
understood.
4.3 Management
The commitment is
being created for the governance of the SharePoint. The management of other
different sites are being followed that include environment sites and other
technical maintenance.
4.4 Team
The team for the implementation plays vital role in the
SharePoint deployment for the organization. The skilled and well managed team
could give better set up of the SharePoint in the organization. The skill are
required for the implementation of SharePoint that include building of
SharePoint team.
4.5 Strategy
The implementation strategy has to be well planned and the
team leader handles all the planning.
4.6 Defining
of Service Operations
This is undertaken for the well monitored SharePoint environment
and that creates ease for the users. The services are well defined by the help
of organization admin ad other policies are being fixed.
4.6.1 Operations
for the self-Adapting SharePoint
The self-adapting SharePoint provides number permission and
other templates for the content managent system and its implementations.
4.7 Architecture
The architecture of the information are being well managed
and understood that are required by the employee of the organization. The
architecture of information is focused in this system.
4.8 Policies
The policies of the SharePoint should be fixed for the end
users and the organizational level.
Keeping the SharePoint simple
The most important is making the system as simple as it
could be. The system of CMS shouldn’t go to the complex level. With the simple
SharePoint, it is easy to understood and develop.
Grant chart
Figure 2 – Grant chart
Risk Assessment Plan
The assessment plan for the risk is essential for each and
every organization that gives a well knowledge about the risk. There is always
risk in the every aspect of the business and the organization and therefor the
proper risk assessment planning should be carried out by the organization for
the SharePoint. The risk analysis of this project can be carried out number of
approach. They are as given below:
6.1 Identifying
risk involving in the project
The risk identification is the first task that is carried
out by the organization in order to make it secured from other problems. There
are different types of risk that are found on the project. The proper review is
understood and make from the employee. These are categorized into number of
risk involving deploying of the SharePoint. The task that are made to be done
for the each and every developer as shown in the grant chart are to be reviewed
and well understood by the risk analyzers.
6.2 Categorizing
risk
Each and every risk that are identified are being
categorized and well documented with the level of 3. These level of risk could
determine the risk faced by each and every module that are as given below:
HIGH
MEDIUM and
LOW
The risk are rated in these three values and are made to
make understandable to the developer about the risk faced on the organization.
This is done before the implementation of SharePoint providing the likely hood
of the risk that could occur during and after the deployment.
6.3 Risk
management
The certain risk that are less likely to occur could being
problem in the implementation of SharePoint after or at time of deployment. The
necessary steps are already documented and are even made for the risk that
could occur even it low or of high priority. The organization could face number
of problem when any kind of risk is occurred.
6.4 Risk
monitoring
The risk that are likely to occur and are documented are
being well monitored and understood by the organization. The risk on the
implementation of SharePoint is made to be understandable for all the employee
and necessary policies are followed for those risk not to occur.
CONCLUSION
The organization that is implementing the new content
management system is provided with the SharePoint solution. Well analysis of
other system are being understood and compared with the SharePoint that are
open source like word press. These open source are found to be one of the most
used and free service given to the users all over the world. Although, the
system are well in many issues the SharePoint has a lot more benefits and is
implemented on the organization’s intranet where the employee doesn’t require
much of knowledge about the web technologies.
The SharePoint is found to have minimal risk as it is all based on
Microsoft and they are responsible for providing the services. In addition, the
SharePoint provides the transfer of old design of the web to new web content
management system.
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